August 12, 2024 Weekly Update

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We do love it when someone refers a family member or friend to us.  Sometimes the question is, “How can we introduce them to you?”   Well, there are multiple ways but a very easy way is to simply forward them a link to this webpage. Here are this week’s items:

Portfolio Update:  Murs and I have recorded our portfolio update for August 12, 2024

CLICK HERE TO WATCH THE UPDATE

What Documents Should I Keep on File in Retirement?

Radon and Murs discuss the crucial documents you need to keep on file as you approach or enter retirement. It’s not uncommon to feel overwhelmed by the amount of paperwork accumulated over the years, especially when it comes to tax returns, legal documents, and health care records. This episode offers valuable insights on how to manage your important documents effectively to ensure peace of mind during retirement.
CLICK HERE TO LISTEN TO THE PODCAST
 
CLICK HERE TO WATCH ON YOUTUBE

What Documents Should I Keep on File in Retirement?

When you’re preparing for retirement, it’s easy to get caught up in the excitement of leaving the workforce and enjoying a more leisurely pace of life. But amidst all the planning and anticipation, one critical area often gets overlooked keeping the right documents on file. Whether it’s tax returns, health care information, or legal papers, knowing what to keep and for how long can save you from unnecessary stress down the road..
CLICK HERE TO READ THE BLOG

What Documents Should I Keep on File in Retirement? – Key Reasons to Reevaluate Now

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When you’re preparing for retirement, it’s easy to get caught up in the excitement of leaving the workforce and enjoying a more leisurely pace of life. But amidst all the planning and anticipation, one critical area often gets overlooked keeping the right documents on file. Whether it’s tax returns, health care information, or legal papers, knowing what to keep and for how long can save you from unnecessary stress down the road.

Imagine a scenario where you need to access a crucial document—perhaps a tax return from a few years back or a legal paper that validates your estate plan—and you can’t find it. The peace of mind that comes with knowing exactly where your important documents are stored is invaluable, especially in retirement. This blog will guide you through the key documents you should keep on file during retirement and the reasons why it’s time to reevaluate your document storage strategy.

Understanding the Importance of Document Management in Retirement

One of the most common questions retirees ask is, “What documents do I need to keep on file, and for how long?” This is especially pertinent when it comes to tax returns, but it extends to a variety of other critical documents as well. Having your paperwork organized and readily accessible can make a world of difference when unexpected situations arise, whether it’s an audit, a medical emergency, or a legal matter.

Tax Documents: What to Keep and for How Long

Tax documents are among the most critical records to keep during retirement. The general rule of thumb is to retain your tax returns and supporting documents for at least three years. This timeframe aligns with the IRS’s statute of limitations for audits. However, if you’re concerned about the possibility of an audit, particularly if you have more complex tax returns, you might want to extend this period to seven years.

Supporting documents include W-2s, 1099s, and any records of deductions, such as medical receipts or charitable donations. Keeping these documents organized and easily accessible is crucial in case you need to reference them for future filings or audits. Digital storage solutions can be particularly helpful here, allowing you to scan and store these documents in a secure online location, thus saving space and reducing clutter.

Healthcare Documents: Protecting Your Health and Your Finances

Healthcare is another area where having the right documents on hand is essential. If you have a Health Savings Account (HSA), it’s vital to keep records of your medical expenses. The IRS requires proof that the money withdrawn from an HSA was used for qualified medical expenses. This means keeping receipts and any relevant documents for as long as your HSA is active.

Additionally, if you have Medicare, you should keep your Medicare Summary Notices for at least one year or until your bills are fully paid. If you are transitioning from another form of health insurance to Medicare, be sure to retain your notice of credible coverage until you are fully enrolled. This documentation will help ensure that you don’t face any penalties when enrolling in Medicare Part D for prescription coverage.

Legal Documents: Safeguarding Your Rights and Wishes

Legal documents such as wills, powers of attorney, and healthcare directives are crucial in ensuring that your wishes are respected as you age. These documents should be kept in a secure location, such as a safe deposit box or a home safe, with copies available to trusted individuals like your financial advisor or executor. It’s also wise to keep digital copies stored in a secure, encrypted online storage service, which can be accessed easily in case of emergency.

If you are married, your marriage certificate and any prenuptial agreements should be kept on file, especially if there was a name change involved. Similarly, divorce decrees and military discharge papers are essential documents to retain, as they can affect benefits and legal rights.

Asset and Debt-Related Documents: Tracking Your Financial Health

When it comes to managing your assets, particularly in retirement, keeping records of your investments, property, and any outstanding debts is vital. For example, investment statements, particularly year-end summaries, should be kept on file until you file your tax return. While most financial institutions now store these records online, it’s important to ensure that you have access to them and understand how long they will be available.

One of the more complicated aspects of financial management in retirement is tracking the cost basis of your investments. Since 2012, custodians are required to track and report the cost basis of securities, but for older investments, this responsibility may fall on you. Keeping detailed records of the purchase price and any associated costs of your investments can save you significant headaches when it comes time to sell.

Property and Debt Documents: Proof of Ownership and Liability

For properties you own, including your primary residence, vacation homes, or rental properties, keep deeds, titles, and any settlement statements in a safe place. If you have made improvements to a property, retaining receipts and records is crucial for tax purposes, as these can impact your capital gains tax when you sell.

If you have debt, such as a mortgage or car loan, keep records of your loan agreements, payment history, and any communication with your lender. This documentation is important not only for tax purposes but also to protect your interests if any disputes arise.

Insurance Policies: Know What You’re Covered For

Insurance is another critical area where documentation is key. Keep your life insurance policies, homeowners, and auto insurance details, and any long-term care insurance documents in an easily accessible location. These documents will outline the coverage you have and can be crucial in the event of a claim. For instance, knowing the specifics of your long-term care policy can help you or your loved ones make informed decisions about your care.

Retirement Accounts: Tracking Contributions and Distributions

For retirement accounts like IRAs and 401(k)s, it’s essential to keep records of your contributions and distributions. Documents like Form 5498, which reports IRA contributions, and Form 8606, which tracks non-deductible IRA contributions, should be kept on file to ensure accurate reporting to the IRS. If you’ve made any Roth conversions, keep those records as well to substantiate your tax-free withdrawals later on.

These records not only help you manage your retirement funds effectively but also protect you in the event of an audit or when making decisions about your retirement strategy.

Why Reevaluate Your Document Management Now?

As you settle into retirement, it’s easy to overlook the importance of keeping your documents organized and up to date. However, doing so is not just about staying on top of paperwork; it’s about protecting yourself, your family, and your financial well-being. By taking the time to evaluate and organize your documents now, you can ensure that you have everything you need when you need it, without the stress of searching for misplaced papers.

Moreover, digital storage solutions have made it easier than ever to keep your documents safe and accessible. By scanning and storing your documents online, you can reduce physical clutter and improve your ability to manage your important records.

In conclusion, keeping your documents organized in retirement is a vital part of protecting your financial health and ensuring that your wishes are respected. Whether it’s tax records, healthcare documentation, legal papers, or insurance policies, knowing what to keep and for how long can make all the difference in your peace of mind and your ability to enjoy retirement to its fullest.

If you want to understand all this a little better, we offer a complimentary phone call that you can schedule with us on our website. If we can’t answer all your questions in just 15 minutes, we’ll guide you to the next steps to find the answers you need.

Schedule your complimentary call with us to learn more about what documents you should keep on file in retirement.

May 8, 2023 Weekly Update

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We do love it when someone refers a family member or friend to us.  Sometimes the question is, “How can we introduce them to you?”   Well, there are multiple ways but a very easy way is to simply forward them a link to this webpage.

Here are this week’s items:

Portfolio Update:  Murs and I have recorded our portfolio update for May 8, 2023

CLICK HERE TO WATCH THE UPDATE

This Week’s Podcast -What Issues Should You Consider Before You Retire?

Listen in to learn the importance of understanding your cash flow needs and budget and building some type of plan for your retirement. You will also learn the importance of budgeting for health insurance if you retire earlier than age 65 and the options to consider for long-term care planning.

CLICK HERE TO LISTEN TO THE PODCAST

 

CLICK HERE TO WATCH ON YOUTUBE

This Week’s Blog – What Issues Should You Consider Before You Retire?

Are you considering retiring? After working your entire life, you’ve come to this beautiful ending where you’ve hit all your milestones to secure your retirement and can pursue the things that you truly love to do. Many companies offer early retirement options to their employees, it’s an important time to consider a few things before retirement.

CLICK HERE TO READ THE BLOG

What Issues Should You Consider Before You Retire?

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Are you considering retiring? After working your entire life, you’ve come to this beautiful ending where you’ve hit all your milestones to secure your retirement and can pursue the things that you truly love to do.

Many companies offer early retirement options to their employees, it’s an important time to consider a few things before retirement.

In our most recent podcast, we go through all the things we think you should consider before retirement. Even if you’ve spent decades on retirement planning, these are things that you need to sit down and think about before transitioning into retirement.

Want a sneak peek at what we’ll be talking about?

  • Cash flow
  • Healthcare
  • Assets and debts
  • Tax planning issues
  • Long-term care

If you’re not considering all these points already, you need to go through them for yourself to better understand each one.

5 Issues to Consider Before Retirement

1. Cash Flow

Cash flow from your own financial perspective will change a lot when you retire. You’ve spent a lifetime working, receiving a check, and enjoying steady cash flow as a result. When you close out your life chapter of working, your cash flow will change.

Instead of cash being given to you for the hours you put in every week, you’ll take money out of the retirement accounts you’ve built up.

You’ll need to consider:

  • Your cash flow needs.
  • Where will the money come from- Social Security, pensions (we’re seeing far fewer of these), retirement accounts, etc.

Often, many of our clients have income from their careers, but do not have a strict budget in place. You need to spend time learning what your true cash flow needs are every month so that you can determine whether retirement is even a possibility.

If you’re lucky enough to have a pension, be sure to know your options:

  • Single life is often the highest payout
  • Spouse benefits

Are you retiring early? Social Security defines retirement as around 67, but there are benefit implications to retiring “early”. If you retire before 59.5, you are penalized on your IRA withdrawals. There are a lot of things to work through to understand what retiring early truly means.

For example, if you retire early, there is an income limit for Social Security that you need to consider. The limit is $21,240 (currently). If you hit full retirement age, the income limit is bumped up to $56,520.

Keep in mind:

  • Retiring before 55 comes with an IRA penalty
  • Retiring at 55 with a 401(k) doesn’t have a penalty

If you’re married, you also need to consider what that means for you and your spouse. You want to consider that one spouse likely has a higher income than the other. If you have a higher Social Security amount, your spouse will get credit if you’re married for 10 years or longer. The spouse, if they never worked, can receive up to 50% of the Social Security benefits that you have. However, if the person did work and their own benefits were higher, then they will receive the benefits they earned.

We recently had a client who didn’t know this and was shocked when they found out that their spouse would also get benefits. Even if you are now divorced but had been married to your ex-spouse for at least 10 years, there may be some benefit there for you in Social Security.

Healthcare is the next big point to consider.

2. Healthcare 

At 65, you qualify automatically for Medicare. Retiring before this age means that you must put a lot of thought into your healthcare because healthcare is very expensive. Medicare will save you a ton of money, but you need to bridge the few years between retirement and Medicare.

We’re seeing costs from $1,000 to $1,500 for people at 62 or so to get private health coverage. That figure is for a single individual and not a couple.

Employers cover your healthcare while you’re working, but when you retire, you’ll need to consider:

  • Dental
  • Vision
  • Healthcare

If you are contributing to an HSA, you will want to think about using this account, too. At age 65, you still need to take IRMAA into account, which is a Medicare surcharge for someone making over a certain threshold. We have a whole episode on this very topic, which you can listen to here or read here. 

3. Asset and debts 

Many of our clients have the majority of their money in an IRA or 401(k). One of the first things we are asked is, “Should I pay off my house?” If you need to take the funds from a 401(k), the answer is likely going to be: no. You need to pay taxes on your 401(k) withdrawals, and paying off your home can have a significant impact on the money you’ve saved. Instead, small distributions to make an extra payment often work better.

Low mortgage rates, such as 2.8 percent, can often be left because you may make more money with the cash in a brokerage account.

Let’s say that you have $100,000 left on your mortgage and your principal and interest payment is $1,200. If you had this $100,000 in a savings account, it might only net you $600 a month. In this scenario, paying off the house is a wise choice.

Bump your mortgage balance to $300,000, and it may not be beneficial to pay off your mortgage.

Beyond mortgage, you also need to consider risk exposure.

Transitioning to retirement means that you need income for 30-something years from the asset accounts that you have. When you retire, you want to have as little risk exposure as you can with your assets because you don’t want to experience a situation like we did in 2020 when some indexes fell 20% – 30%.

Reevaluating your investments and how you’re invested in the market will help you to limit your risk exposure.

4. Tax planning issues 

If you retire prior to 72 or 73, tax planning can save you a lot of money. 

Imagine retiring at 62 and you have $1 million in assets in your IRA growing at a little over 7% per year. By the time you’re 72, you’ll have $2 million and need to take a required minimum distribution of $80,000 or so per year. If you have Social Security and a pension, these distributions can push you into a higher tax bracket.

We can take a strategic approach to retirement by looking at a Roth conversion. We had a client who retired, had cash in the bank and lived on these funds to allow for significant Roth conversions at a low tax bracket.

5. Long-term care

The least fun part of retirement planning is long-term care planning. You never want to think about yourself in a long-term care situation, but it’s a reality that all of us are at risk of being in at some point.

And long-term care is not cheap.

You need to have a scenario in place where you are prepared to pay for this care. We’re seeing a lot of people pay $8,000 a month for long-term care, with durations being 4 or 5 years. This form of care can cost you $400,000 to $500,000 in total.

Can you afford to take on this financial burden?

You can pay insurance premiums out of pocket, or you can go with an asset-based plan. We’re seeing premiums soaring 50% to 70%, causing many people to be unable to pay for their long-term care.

Instead, you can put $100,000 in a long-term care annuity that grows to $300,000 and can be used for your long-term care. You still have access to this money if you need it and can also name beneficiaries on the account. A beneficiary will receive the total of the account if you pass and never use it, or they may receive any unused funds in the account.

If you pay insurance premiums on long-term care insurance, you will not receive any of these funds back. An annuity can be a great option because if you don’t need to use the funds in the account, they aren’t just going to an insurance company.

We also recommend that you have a will in place or review your will and beneficiaries on all accounts before you retire. If you don’t have all of your estate planning documents in place, you are putting a major burden on your family. You want to go as far as confirming all your beneficiaries and loved ones know the types of documents you have and where these documents are just in case you are ever unable to show them.

P.S. We are working off our own internal checklist titled “2023: What issues should I consider before I retire?” Call the office or email us if you would like a copy of this checklist. We also have a checklist for anyone who is updating their estate plan so that you don’t miss any key points along the way.

Click here to schedule a 15-minute call with us to discuss the things to consider before retirement.

March 27, 2023 Weekly Update

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We do love it when someone refers a family member or friend to us.  Sometimes the question is, “How can we introduce them to you?”   Well, there are multiple ways but a very easy way is to simply forward them a link to this webpage.

Here are this week’s items:

Portfolio Update:  Murs and I have recorded our portfolio update for March 27, 2023

CLICK HERE TO WATCH THE UPDATE

This Week’s Podcast – Implementing Your Retirement Plan

In this Episode of the Secure Your Retirement Podcast, Nick and Taylor return to talk about the retirement plan implementation after the initial process. When you decide to be our client, we ask for all the information needed to open your account with our custodian Charles Schwab.

CLICK HERE TO LISTEN TO THE PODCAST

 

CLICK HERE TO WATCH ON YOUTUBE

This Week’s Blog – Implementing Your Retirement Plan

At this point, a lot of work has been done on both sides of the table: you provide a wealth of information, and we give you a recommendation and insight into your retirement. Now, you have to decide whether or not you want to work with us as a client.

If you love everything and want to work with us to secure your retirement, we will move forward through a new process…

CLICK HERE TO READ THE BLOG

Implementing Your Retirement Plan

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Last month, we started a conversation on the retirement planning process, which you can read here or listen to on our podcast. In that episode, we discussed:

  • Preparing for an introduction meeting with our team
  • Obtaining documents for the meeting (financial statements, retirement statements, etc.)
  • What happens on our end before the second meeting
  • Bucket sheet (cash, safety and growth)

At this point, a lot of work has been done on both sides of the table: you provide a wealth of information, and we give you a recommendation and insight into your retirement. Now, you have to decide whether or not you want to work with us as a client.

If you love everything and want to work with us to secure your retirement, we will move forward through a new process.

Meeting and Figuring Out Any Additional Information We Need

We’ve gathered a lot of information from you up until this point, but there are still some documents we’ll need to open up accounts. For example, we’ll need:

  • Beneficiary information
  • Dates of birth
  • Addresses
  • Phone numbers
  • Contact information

We’ll spend time filling in documentation with all of your information to open up a Charles Schwab account in your name. Once all of this paperwork is signed, we’ll submit it to Schwab. In most cases, it will take 1 – 3 business days to open the account, depending on the type of account in question.

This is when:

  • Transfers take place
  • Nick reaches out to you about the account being opened
  • Verify that everyone can access the new account (including you)
  • Etc.

If you’re already a customer of Charles Schwab, we only need to provide a single form to access the account. 

Understanding Our Relationship with Charles Schwab

It’s crucial for you to understand that we don’t work for Charles Schwab. In fact, we’re not connected with the company in any way other than using them as a custodian. Custodians can be:

  • Fidelity
  • TD Ameritrade (not for much longer as Schwab acquired them)
  • Charles Schwab
  • Vanguard
  • Any place where you have your accounts

Charles Schwab doesn’t have a financial relationship with us.

When we transfer your accounts from your existing custodian to Schwab, something called an “in kind” occurs. This is a simple term, meaning that all of your assets are moved from one account to another and remain unchanged.

We don’t have to sell and repurchase anything when transferring your accounts to Schwab.

Until we come up with a strategy around the investments, nothing changes in your accounts during the transfer. The transfer doesn’t cause tax liability or anything like that.

What Happens If I Transfer My Monthly Distribution from One Custodian to Another?

If you have a custodian account with, say, Fidelity and you’re taking a $1,000 monthly distribution, what happens when you transfer to Schwab? We’ll need to fill out one additional form on your behalf and make sure the same exact thing happens at Schwab for you.

In essence, we’re just changing bank accounts when moving to Schwab, and we replicate everything for you effortlessly.

What Happens with a Company Plan, Such as a 401(k), 403(b), 457, etc.?

If you have what is called a “company plan,” the transfer happens a little differently. We require one less form to file and we’ll need to contact the company, such as the 401(k) company.

When we contact the company, we’ll request that the company send a check for the balance of your account. The check will be made out to Charles Schwab for the benefit of you. The check can be sent to you or to Charles Schwab directly.

The process varies and depends on how fast the company cuts the check.

Note: When we work together, we do a trustee-to-trustee turnover so that you don’t trigger a taxable event. 

Tax Planning Over the Next Few Months

During the first few months of working with us, we’ll dive into tax planning. If you want to secure your retirement, you must not pay a dime more in taxes than is necessary. First, we’ll need your most recent tax return.

We’ll analyze these returns to learn where you can save money.

For example, perhaps you can benefit from a Roth conversion, so we’ll have a conversation around this to see if it’s something you’re interested in doing.

Of course, we may be able to leverage:

  • Qualified charitable distributions
  • Donor-advised funds
  • Any opportunity to lower your taxable income

We want to lower your current taxable income and future taxes, too.

Clients Over the Age of 65

If you’re over the age of 65, you may be concerned about selling something with a gain or a Roth conversion. Clients who are paying Medicare premiums, or will be shortly, need to worry about something called IRMAA.

Don’t know what IRMAA is? Read our guide on it here.

Essentially, once your adjusted gross income reaches over a certain level, there’s a possibility that your Medicare premiums may start increasing. The goal is to keep your premiums at a level where whatever we do on our end, such as a Roth conversion, isn’t negated.

Our clients who work with us, we will:

  • Introduce you to a CPA we work with
  • Help you gather all of your tax forms
  • Ensure that your return is filed on time

Taxes have a lot of moving parts, and we do our best to ensure that we take as much of the burden off of you as we can.

Communication With Clients

On our end, there’s so much going on quickly that it can feel overwhelming and confusing. We communicate as much as we can with our clients so that you’re never left wondering: what’s going on with my accounts?

We provide updates, often via email or a phone call, to tell you about accounts opening, ensure that you have access to each account, transfer estimates and then when the transfer is complete.

We also keep in close contact with you during this time to ensure that if you have any questions, they’re all answered in a timely manner.

401(k) Transfers

If we’re transferring a 401(k), we often do not have an estimated date for this completion. However, we do see when the check is sent to Charles Schwab and when it is deposited into the account.

When the check goes to you, we’ll be in frequent contact with you to ensure everything goes smoothly.

At this point, we’ve done a lot of the process needed for our “45-day meeting.”

45-Day Meeting

In most cases, the 45-day mark is when we have everything in-house, and all of your assets have been properly transferred. We’ll be getting together to:

  • Ask you questions about logging into your account, statements and ensuring that you’re comfortable with the setup in place
  • Finalize anything that is left to talk about for the investment strategy
  • Deliver anything left in the investment strategy to you

We provide you with a one-page document on how everything is laid out for your multiple buckets. These buckets include your cash, safety, and growth accounts. During the visit, you’ll have time to ask us any questions about the way we devised these buckets.

Next, we’ll move on to the important part of estate planning, which will include a few things, such as:

We have a relationship with a partner firm, and we take care of this expense for our clients. The estate plan ensures that your retirement planning accounts for those times when you’re incapacitated or no longer living.

Since so much is going on during the first year of working with us, we will plan on meeting with you quite a bit so that we can get everything in place. You’ll also be able to see all of the work that we’ve done up until each meeting so that you can have peace of mind that your retirement is in good hands.

Do you want to learn more about our approach to retirement planning? Contact us today.